Executive Assistant
Highberg Group - Amsterdam
What are you going to do as Executive Assistant?
At Highberg, we are looking for an experienced and energetic Executive Assistant to support our Executive Board on a daily base. Highberg is a consulting group with best-in-class expertise in organizational, digital, and sustainable transformations. With over 400 professionals in the Netherlands and Germany, Highberg continues to grow through an active buy-and-build strategy.
This is a key role for a professional who thrives in a dynamic environment, enjoys bringing structure to complexity, and wants to be closely involved in the strategic and operational heart of a growing organization.
Your work as Executive Assistant at #HIGHBERG
You will be the organizational anchor of the Executive Board and Highberg's Management Team; ensuring clarity, preparation, and follow-through in everything we do. You’ll coordinate meetings, projects, and communication across our entities, helping the leadership team stay focused, aligned, and effective.
Executive & Board Support
- Manage and coordinate all Executive and Board meetings, including agenda setting, materials, and documentation.
- Track action items and decisions, ensuring timely follow-up and accountability.
- Prepare and organize management meetings and strategy sessions.
- Ensure the Executive Board is well prepared for key meetings, events, and presentations.
Project & Process Coordination
- Support cross-functional initiatives and strategic projects, ensuring structure, timelines, and progress updates.
- Create clarity and alignment across stakeholders in a fast-growing, multi-entity environment.
- Contribute to continuous improvement of executive workflows, communication, and governance processes.
Communication & Relationship Management
- Act as a trusted contact point between the Executive Board and internal/external stakeholders.
- Ensure clear, timely, and professional communication flows across the organization.
- Build strong working relationships based on trust, empathy, and a positive spirit.
Operational Organization
- Provide general organizational support to the Executive Board, including light travel and logistics where needed.
- Handle confidential information with professionalism and discretion.
What are we asking?
Several years of experience as an Executive Assistant, Management Assistant, or Project Coordinator at executive level.
Strong organizational and communication skills, with the ability to manage multiple priorities in a fast-paced environment.
Experience coordinating leadership meetings, preparing materials, and ensuring structured follow-up.
Proactive, hands-on, and reliable - you see what needs to be done and make it happen.
Professional maturity combined with a friendly, energetic, and approachable personality.
Fluent in English and Dutch; German is a plus.
Who are you?
Highly organized, detail-oriented, and calm under pressure.
Proactive and resourceful - you anticipate needs and act before being asked.
Empathetic, friendly, and positive - a true connector who builds strong relationships.
Thrives in a dynamic, entrepreneurial environment and enjoys creating order from complexity.
A team player with a good sense of humor and a “let’s make it happen” attitude.
What are we offering?
A salary ranging from 4500-5000 and excellent benefits including provisions for mobility, pension and leave.
Sincere attention to personal development including coaching by colleagues, access to and wide range of education and training and a personal development plan with matching investments.
A place within a challenging and growing organization where taking personal responsibility is valued, you have the autonomy and freedom to perform your work flexibly with short lines of communication with colleagues.
A pleasant working environment with a pleasant and easily accessible office, focus on performance as a team and numerous social activities such as get-togethers, sports activities and team meetings.
Our Application Process
If we’re excited about your application, we’ll quickly get in touch to schedule an initial interview with one of our colleagues. If we’re both still enthusiastic after this conversation, you’ll have a second interview with our HR BP. In the third round, you’ll meet one or two of our board members. If still a match after that, we’d be happy to make you an offer.
We are happy to help
If you have any questions or would like to discuss this vacancy further about opportunities within Highberg, please contact Martino Bidotti at martino.bidotti@highberg.com
